Every receipt, every charge,
tied to the right flight.
AeroXpense connects crew receipts, card charges and FL3XX flight data into one reconciled ledger, so month-end stops being an investigation.
Month-end shouldn't be a manual investigation.
Receipts land in pockets and group chats. Statements get checked line by line. Flights sit in FL3XX with no link to what they cost. Someone has to stitch it all together by hand.
Snap it. Match it. Close it.
Crew capture spend
A pilot photographs a receipt or forwards the email. Vendor, amount, currency and date are read for them. On Premium, card charges arrive on their own.
Charges match themselves
Each card line is paired with its receipt and tagged with the tail, leg and crew on duty. Duplicates and out-of-policy spend surface immediately.
Finance reviews exceptions
Your accountant looks at what's flagged instead of everything, then exports reconciled per-trip figures for owners and clients.
From a crumpled receipt to a reconciled ledger.
Three sources, one line in your books, with the paper trail attached.
Choose your automation level.
Every tier keeps the same audit trail. The difference is how much friction your pilots and accountants feel along the way.
Manual entry
Pilot. Types each expense by hand: amount, merchant, date, category.
Accountant. Cross-checks each line against the uploaded statement.
See plan details →Receipts read for you
Pilot. Uploads a photo. Vendor, amount and date are read automatically.
Accountant. Receipts pair with statement lines. Only exceptions need a look.
See plan details →Fully automatic
Pilot. Nothing to do. Charges arrive from the card the moment they post.
Accountant. Categorised and reconciled in the background. Review exceptions only.
See plan details →Ask what a trip cost. Get an answer.
Per-leg, per-tail and per-owner figures come straight out of matched data, not a spreadsheet someone rebuilt at the end of the month.
- Per-category limits, flagged at submission
- Owner-ready cost breakdowns and CSV exports
- Approval routing that follows your chain of command
- Timestamped history from submission to settlement
See your fleet's spend in one place.
Book a 20-minute walkthrough with our team. We'll use your own setup and a sample statement.