Expense management,
made for the ramp.
AeroXpense connects crew receipts, bank statements and flight data so finance teams stop reconciling spreadsheets by hand. Every expense lands against the right flight leg, with a clear paper trail from submission to settlement.
Trusted by charter operators and fractional programs
Receipts in pockets. Statements in spreadsheets. Flights in FL3XX.
Crew receipts live in pockets, inboxes and group chats. Bank statements are reconciled line by line in spreadsheets. Flight data sits in FL3XX with no link to spend. Month-end close takes days, and nobody can tell you what a given trip actually cost without a manual investigation.
Three connected workflows. One reconciled ledger.
Receipts in seconds
Pilots photograph a receipt from their phone. OCR extracts vendor, amount and date, and the expense is filed against the correct flight automatically.
Bank statements that match themselves
Upload a card or bank statement. AeroXpense matches each line to a submitted expense and flags anything missing, duplicated or out of policy.
FL3XX flight context, baked in
Flight legs, crew assignments and tail numbers flow in from FL3XX so every expense carries the operational context it needs for billing and audit.
A receipt becomes a reconciled expense in three steps.
Choose your automation level.
Every tier keeps the same audit trail. The difference is how much friction pilots and accountants feel along the way.
Starter
Manual entryPilot. Pilots type every expense by hand — amount, merchant, date and category.
Accountant. Cross-checks every expense line-by-line against the uploaded bank statement.
Pro
AI-poweredPilot. Pilots upload a receipt photo. AI reads the vendor, amount and date automatically.
Accountant. AI auto-matches submitted receipts to bank-statement lines. Review only the exceptions.
Premium
Fully automaticPilot. Pilots connect their card via Plaid once. Every transaction syncs automatically.
Accountant. AI categorises and reconciles in the background. Review exceptions only. Zero friction.
The boring parts of close, automated.
Policy enforcement
Set per-category limits once. Out-of-policy spend is flagged at submission, not at month-end.
Reports for owners and clients
Per-tail and per-leg cost breakdowns. Export to CSV or push to your accounting system.
Approvals that match your chain
Configurable routing for accountants, finance leads and directors of operations.
Operators who close their books on time.
Charter operators, fractional programs and corporate flight departments that need a clean audit trail from receipt to bank line to flight leg, without adding another spreadsheet to the close process.
See your fleet's spend in one place.
Book a 20-minute walkthrough with our team.