From a photo on the ramp to a closed book at month-end.
AeroXpense turns scattered receipts, bank feeds and flight schedules into one reconciled ledger, tagged by tail number, leg and crew.
Three sources, one reconciled line.
Everything the close needs, in one place.
Receipts, however the crew prefers
Pilots photograph a receipt, forward an email, or on Premium let card charges sync on their own. Vendor, amount, currency, date and category are read for them. Paper FBO slips and digital hotel folios both work.
- Phone-friendly capture, no app to install
- Multi-currency with FX captured at receipt time
- Tagged to the flight leg the crew was on
Receipts, however the crew prefers
Pilots photograph a receipt, forward an email, or on Premium let card charges sync on their own. Vendor, amount, currency, date and category are read for them. Paper FBO slips and digital hotel folios both work.
Bank lines that match themselves
Every bank or card line is paired with a submitted expense. Duplicates, missing receipts and out-of-policy spend are flagged. Your accountant reviews exceptions, not the 95% that simply match.
- Confidence-scored auto-matching
- Side-by-side review of every flagged line
- Exception queue with the full context attached
Bank lines that match themselves
Every bank or card line is paired with a submitted expense. Duplicates, missing receipts and out-of-policy spend are flagged. Your accountant reviews exceptions, not the 95% that simply match.
FL3XX flight context, baked in
Every expense carries the tail number, flight leg, departure and arrival airports and the crew on duty. That context flows in from FL3XX read-only, so your operations team stays the source of truth.
- Read-only FL3XX integration
- Tail, leg and crew on every expense
- No double entry between ops and finance
FL3XX flight context, baked in
Every expense carries the tail number, flight leg, departure and arrival airports and the crew on duty. That context flows in from FL3XX read-only, so your operations team stays the source of truth.
Transactions you never have to chase
Premium customers connect company cards once. Every transaction posts to AeroXpense the moment it lands at the bank, assigned to the pilot whose card it is.
- Per-card pilot assignment
- Real-time transaction posting
- Receipts pair up when the pilot uploads them later
Transactions you never have to chase
Premium customers connect company cards once. Every transaction posts to AeroXpense the moment it lands at the bank, assigned to the pilot whose card it is.
Per-leg, per-tail, per-owner
Exportable reports for owners and clients, with a timestamped trail from submission through reconciliation to settlement. Useful for recordkeeping and for owner billing disputes.
- Per-tail and per-leg P&L
- Owner-ready cost breakdowns
- CSV exports and accounting-system push
Per-leg, per-tail, per-owner
Exportable reports for owners and clients, with a timestamped trail from submission through reconciliation to settlement. Useful for recordkeeping and for owner billing disputes.
Spend rules enforced at submission
Set policy once and it holds everywhere. Per-category limits, automatic flagging of out-of-policy spend, and approval chains you configure to match your team.
- Per-category limits with overrides
- Configurable approval chains
- Flagged before it reaches the books
Spend rules enforced at submission
Set policy once and it holds everywhere. Per-category limits, automatic flagging of out-of-policy spend, and approval chains you configure to match your team.
What did this trip actually cost?
Each figure traces back to a receipt and a bank charge, so the answer holds up when an owner or an auditor asks where it came from.
Built for aviation, not adapted to it.
Built for aviation
Tail, leg and crew sit on every expense rather than being bolted on afterwards.
Made for finance
Confidence-scored matching means you review exceptions instead of everything.
Easy on pilots
Nothing to install. Snap a receipt on the ramp and get on with the day.