From a photo on the ramp to a closed book at month-end.
AeroXpense turns scattered receipts, bank feeds and flight schedules into one reconciled ledger, automatically tagged by tail number, leg and crew.
Receipts, however the crew prefers
Pilots photograph a receipt, forward an email, or — on Premium — let Plaid sync card transactions automatically. OCR reads vendor, amount, currency, date and category. Works for paper FBO receipts, digital hotel folios and everything in between.
- Phone-friendly capture, no app to install
- Multi-currency with FX captured at receipt time
- Auto-tagged to the flight leg the crew was on
Receipts, however the crew prefers
Pilots photograph a receipt, forward an email, or — on Premium — let Plaid sync card transactions automatically. OCR reads vendor, amount, currency, date and category. Works for paper FBO receipts, digital hotel folios and everything in between.
Bank lines that match themselves
Every bank or card line is matched to a submitted expense automatically. Duplicates, missing receipts and out-of-policy spend are flagged. Your accountant only reviews exceptions — not the 95% of transactions that just match.
- Confidence-scored auto-matching
- Side-by-side review of every flagged line
- Exception queue with full context attached
Bank lines that match themselves
Every bank or card line is matched to a submitted expense automatically. Duplicates, missing receipts and out-of-policy spend are flagged. Your accountant only reviews exceptions — not the 95% of transactions that just match.
FL3XX flight context, baked in
Every expense is tagged with tail number, flight leg, departure and arrival airports, and the crew on duty. That context flows in from FL3XX as a read-only connection — your operations team's source of truth stays authoritative.
- Read-only FL3XX integration
- Tail, leg and crew on every expense
- No double entry between ops and finance
FL3XX flight context, baked in
Every expense is tagged with tail number, flight leg, departure and arrival airports, and the crew on duty. That context flows in from FL3XX as a read-only connection — your operations team's source of truth stays authoritative.
Plaid for transactions you never have to chase
Premium customers connect company cards through Plaid once. Every transaction posts to AeroXpense the moment it lands at the bank — assigned to the pilot whose card it is.
- Per-card pilot assignment
- Real-time transaction posting
- Receipts auto-match when the pilot uploads them later
Plaid for transactions you never have to chase
Premium customers connect company cards through Plaid once. Every transaction posts to AeroXpense the moment it lands at the bank — assigned to the pilot whose card it is.
Per-leg, per-tail, per-owner
Exportable reports for owners and clients. A full timestamped audit trail from submission through reconciliation to settlement — useful for IRS/FAA recordkeeping and owner billing disputes.
- Per-tail and per-leg P&L
- Owner-ready cost breakdowns
- CSV exports and accounting-system push
Per-leg, per-tail, per-owner
Exportable reports for owners and clients. A full timestamped audit trail from submission through reconciliation to settlement — useful for IRS/FAA recordkeeping and owner billing disputes.
Spend rules enforced at submission
Set policy once and enforce it everywhere. Per-category limits, automatic flagging of out-of-policy spend, configurable approval chains for accountants and finance leads.
- Per-category limits with overrides
- Configurable approval chains
- Flagged before it hits the books
Spend rules enforced at submission
Set policy once and enforce it everywhere. Per-category limits, automatic flagging of out-of-policy spend, configurable approval chains for accountants and finance leads.
Built for aviation
Tail, leg and crew baked into every expense — not bolted on.
Made for finance
Confidence-scored matching means you review exceptions, not everything.
Loved by pilots
No app to install. Snap a receipt and move on.