How it works
One workflow, from receipt to reconciled book.
Here's what changes for your pilots, your accountants, and your month-end close.
01
Connect your accounts
Link FL3XX for flight data and your bank or card feeds via Plaid (Pro / Premium). Takes about 15 minutes with our team on the call.
02
Crew submits expenses
Pilots photograph receipts, forward emails, or (Premium) do nothing — card transactions sync automatically the moment they post.
03
AeroXpense matches everything
Each expense is matched to a bank line and tagged with the relevant flight leg, tail number and crew. Confidence-scored, with a clear paper trail.
04
Accountants review exceptions
Instead of checking every line, your finance team reviews only what's flagged: duplicates, missing receipts or out-of-policy spend.
05
Close the books faster
Export reconciled, per-trip cost reports for owners, clients and your accounting system. Month-end stops being a fire drill.
What changes at month-end
Before and after.
Before AeroXpense
- · Receipts arrive by group chat, email and pocket envelope.
- · Accountant types each line into a spreadsheet.
- · Statement reconciliation takes days.
- · Owner asks 'what did this trip cost?' — silence.
After AeroXpense
- · Receipts captured on the ramp, tagged to a leg instantly.
- · Card lines auto-match the moment the bank posts them.
- · Accountant reviews only the flagged exceptions.
- · Per-tail and per-leg cost reports, one click.