One workflow, from receipt to reconciled book.
Here is what changes for your pilots, your accountants and your month-end close.
Three sources, one line in your books.
Fifteen minutes to set up. Then it runs.
Connect your accounts
Link FL3XX for flight data and your bank or card feeds on Pro and Premium. It takes about fifteen minutes with our team on the call.
Crew submit expenses
Pilots photograph receipts, forward emails, or on Premium do nothing at all: card transactions arrive the moment they post.
AeroXpense matches everything
Each expense is paired with a bank line and tagged with the flight leg, tail number and crew. Confidence-scored, with the paper trail attached.
Accountants review exceptions
Instead of checking every line, finance looks only at what's flagged: duplicates, missing receipts, out-of-policy spend.
Close the books faster
Export reconciled per-trip figures for owners, clients and your accounting system. Month-end stops being a fire drill.
Before and after.
Before AeroXpense
- •Receipts arrive by group chat, email and pocket envelope.
- •The accountant types each line into a spreadsheet.
- •Statement reconciliation takes days.
- •An owner asks what a trip cost, and nobody can say.
After AeroXpense
- •Receipts captured on the ramp, tagged to a leg straight away.
- •Card lines pair themselves the moment the bank posts them.
- •The accountant reviews only what's flagged.
- •Per-tail and per-leg figures in one click.
We set it up with you, not for you to figure out.
One call to connect FL3XX and your card feeds, one to assign cards to pilots, and a walkthrough for whoever runs your close. After that we stay reachable.